Scholarship Rules & Regulations

Usage:

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Scholarship funds may be applied to tuition, academic fees, required course books and other supplies & or equipment required for course instruction (qualified tuition related expenses).  Scholarships may be used for future educational expenses or applied to any outstanding student loans.  Scholarships may also be used for certification classes and or fees as long as proper documentation is provided.  All unusual or questionable items of expense must be referred to the Executive Director (via email misskonacoffeeorg@gmail.com)  with as much information as possible and far enough in advance for consideration and approval.  Tuition, fees and other qualified tuition related expenses must exceed the amount of the scholarship earned for payment to be approved. 
 

The preferred method of remitting of approved scholarships is a check made directly to the college, university and or other accredited institution. Proper planning and time allotment are essential on the part of the student/recipient in order to make this happen. In the case that the scholarship award needs to be paid as a personal reimbursement, extra information will be required to be submitted for approval. Extra information may also be required for funds to be released to pay outstanding student loans.
 

Scholarship funds may not be used for payments for room & board, computers, musical equipment and other similar items (unless supplies or equipment are required for registered courses covered by the scholarship).
 

Effective, August 12th, 2024 - the following amendment to the Scholarship program was motioned and carried by the Board of Directors of the Kona Coffee Cultural Festival. 

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• Scholarships earned through the Miss Kona Coffee Organization as a MISS Delegate must be used for the above mentioned purposes within TWO YEARS. If you are crowned in November 2024, you will have until November 2026 to utilize the scholarships earned. 

• Scholarships earned through the Miss Kona Coffee Organization as a TEEN Delegate must be used for the above mentioned purposes within TWO YEARS FROM WHEN YOU TURN 18 YEARS OF AGE.  So if you were awarded scholarships in November 2023 and you turn 18 in March of 2025, you will have until November 2027 to use your scholarships. 

• Amendment also states that Scholarships earned prior to November 2023, will now have an expiration date of two years and thus any unused amounts currently on record will need to be used by August 2026, two years from the effective date of this new amendment. 

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There has been no change to the policy that all scholarships earned at the local preliminary level must be used prior to any scholarship amounts earned at the State or National level.

Procedures:

Fill out and submit the Required Information in the Scholarship Request Form  - https://form.jotform.com/222128288819464

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• Delegate Information (Name, Contact)

• Course Statement with tuition amounts and or statement of outstanding student loan

• Payment Information – (Name of Institution, Remittance address, any required information needing to be remitted with payment to ensure proper payment application) 

• If personal reimbursement is being requested, proof of payment to the institution must be provided along with payment remittance information on who to issue the check to and where to mail it.